Staff Purchasing Specialist

Position Summary

The Staff Purchasing Specialist plays a vital role in the procurement and purchasing functions of the organization. This position involves coordinating and executing the procurement process, from identifying sourcing opportunities to negotiating contracts and managing supplier relationships. The Staff Purchasing Specialist ensures that the organization acquires quality goods and services at the best possible prices while maintaining compliance with company policies and procedures.

Key Responsibilities:

Sourcing and Vendor Selection:

  • Identify potential suppliers and vendors for various goods and services based on organizational needs.
  • Conduct market research to assess supplier capabilities, product quality, pricing, and industry trends.
  • Collaborate with cross-functional teams, including departments like Finance, Operations, and Quality Assurance, to understand their procurement requirements.

Supplier Negotiation and Contracting:

  • Negotiate terms, prices, and agreements with suppliers to ensure favorable terms for the organization.
  • Draft, review, and finalize purchase contracts and agreements in coordination with legal and compliance teams.
  • Ensure that negotiated terms align with the organization’s budgetary constraints and quality standards.

Purchase Order Management:

  • Generate and process purchase orders accurately and efficiently, ensuring timely delivery of goods and services.
  • Verify purchase requisitions for accuracy, completeness, and compliance with procurement policies.
  • Monitor and track the status of purchase orders, shipments, and deliveries to ensure timely receipt of goods.

Supplier Relationship Management:

Cost Analysis and Budget Management:

Compliance and Policy Adherence:

Continuous Improvement:


  • Proven experience as a Purchasing Specialist or in a similar procurement role.
  • In-depth knowledge of procurement best practices, sourcing strategies, and negotiation techniques.
  • Strong analytical skills with the ability to analyze cost structures and make data-driven decisions.
  • Excellent communication and interpersonal skills to build effective relationships with suppliers and internal stakeholders.
  • Proficiency in using procurement software and tools; experience with enterprise resource planning (ERP) systems is preferred.
  • Attention to detail, organizational skills, and the ability to manage multiple tasks simultaneously.
  • Familiarity with legal and regulatory requirements related to procurement.
  • Strong problem-solving skills and the ability to adapt to changing circumstances.
  • Certification in procurement or supply chain management (e.g., Certified Professional in Supply Management – CPSM) is a plus.

Physical Requirements:


If you’re ready to grow your career in an energetic, customer-focused environment. Waterfield may be looking for you!

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Waterfield Tech is proud to be an equal opportunity employer

Waterfield Tech believes that all persons are entitled to equal employment opportunity and does not discriminate against its Employees or applicants because of race, color, religion, sex (including pregnancy), national origin, ancestry, age, marital status, citizenship status, disability, protected medical condition, military status, genetic information, or any other basis prohibited by applicable federal, state or local law. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, training, discipline, promotion, transfers, compensation, benefits, leaves of absence, termination, and all other terms and conditions of employment.

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